Work At Camp

Office Manager

Office Managers are responsible for keeping the camp office organized and running smoothly. Office Managers answer all incoming phone calls and serve as the first point of contact for parents who are calling camp about their children. They are responsible for mail management, maintaining files and camp paperwork, and reconciling camper, cabin, and bus lists in the online database each session. Office Managers work directly with the Camp Director and administrative staff as well as with all members of the camp community, including camp staff and NYC office staff.

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Position Description

  • Maintain office services by organizing office operations and procedures, sorting mail and correspondence, designing filing systems and reviewing and approving supply requisitions.
  • Answer the phone in a professional manner and provide information to parents, camp staff, and other callers as needed.
  • Responsible for reconciling camper, cabin, and bus lists in the online database each session.
  • Relay important information to the Camp Director and other appropriate administrative staff.
  • Manage the call back system between administrative staff and parents.
  • Update and reconcile campers in cabins and on buses using internal systems.
  • Prepare arrival and departure days paperwork.
  • Coordinate with the Operations team to ensure completion of orders, requisition of supplies, and any other required paperwork/forms.
  • Support the Administrative team with special projects.
  • Maintain yearly records including, but not limited to, orientation schedules and workshop designs, staff lists, camper reports.
  • Communicate with other camps to coordinate the use of shared supplies.
  • Responsible for daily meal counts for the USDA Food Service Program.
  • Keep the camp office organized and running smoothly.
  • Run special event classes with campers.
  • Understand that campers come first and decisions should be made in the best interest of campers.
  • Be an active member of the camp community by participating in all camp programming including camp-wide events, overnights, hikes, swimming, ropes courses, activities, and village meetings.
  • Strive to work in a cooperative manner with fellow staff to achieve goals of the program.
  • Explain and enforce the policies, traditions, and rules of camp.
  • Invest time with campers to meet their needs, challenge their capabilities, and serve as a role model during their time at camp.
  • Assume responsibility for the use and care of camp equipment and facilities.
  • Be totally familiar with emergency procedures and follow them when necessary.

Summer salary:

Salaries are commensurate with experience and include room and board.

Qualifications

  • Must be at least 18 years of age by the start of camp.
  • At least one year of college or equivalent is preferred.
  • Must have prior experience working in an office with strong phone skills.
  • Bilingual language skills are a plus.
  • Have an interest in working with children.
  • Driver’s license is highly preferred.
  • Interested in working and living in the outdoors for the summer.
  • Emotionally mature with a willingness to work as a team player.
  • Flexible and willing to accept challenges and step outside comfort zone.
  • Able to maintain a positive attitude.
  • Available for the entire duration of the summer program.